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Purchase Order Terms & Conditions


Central College Nottingham (formerly South Nottingham College) operates a ‘no purchase order, no payment’ policy and therefore a purchase order number must be quoted in full on all delivery notes and invoices, which must also show the date of delivery and the address to which the goods have been delivered.


Supplier shall at all times indemnify and hold Central College Nottingham (formerly South Nottingham College) and its associated or subsidiary companies harmless from and against any and all claims, demands and/or proceedings in respect of death or injury to any person or loss of or damage to any property occasioned by or arising out of or in consequence of (i) the performance or non-performance by Supplier of the order or (ii) the sale, use or possession of the goods and further against any costs, charges or expenses occasioned to Central College Nottingham (formerly South Nottingham College) or its associated or subsidiary companies as a result thereof provided always that Supplier shall not be bound to indemnify as aforesaid if the death, injury, loss or damage in question was caused solely by wrongful acts or omissions of any of those indemnified.


Central College Nottingham (formerly South Nottingham College) reserves the right at any time to cancel or revoke the work called for under this order. Central College Nottingham sole obligation arising from such cancellation or revocation shall be to indemnify Supplier for costs reasonably incurred, which in any event shall be mitigated to the maximum possible extent by Supplier. If at any time it appears to Central College Nottingham (formerly South Nottingham College) that Supplier has breached or defaulted in the terms of this agreement or such breach or default is likely to occur, Central College Nottingham (formerly South Nottingham College) may, without prejudice to any other rights, terminate this order forthwith by notice in writing.


Any item received and found on inspection by Central College Nottingham (formerly South Nottingham College) to be either damaged and/or in any way failing to meet the specification or otherwise unsuitable, will not be deemed to have been accepted as being in conformance with this order and will be returned to the Supplier for replacement at the Suppliers risk and expense without prejudice to any other rights which Central College Nottingham (formerly South Nottingham College) may have. The onus is on the Supplier to ensure that the goods/materials specified/supplied are suitable for the purpose for which they are intended.


The price shown on Central College Nottingham (formerly South Nottingham College) order shall be fixed for the duration of the contract unless expressly varied in writing by Central College Nottingham.


Central College Nottingham’s payment terms are 30 days from receipt of a valid accurate invoice. The invoice must clearly show a valid College purchase order number, along with any quotation or contract references. It must also show VAT separately and include the supplier’s VAT registration number. The College will not pay for goods or services ahead of delivery under any circumstances.


The price shown on Central College Nottingham (formerly South Nottingham College) order will include delivery to a specified location.


The time(s) of delivery specified in this order is of the essence of this contract and no acts of Central College Nottingham (formerly South Nottingham College) including without limitation, acceptance of late deliveries shall constitute waiver of this provision, and the material shall be delivered in accordance with this order at such time as is specified therein.


In the case of material delivered by Supplier not being of the stipulated quality, quantity or measurement, Central College Nottingham (formerly South Nottingham College) shall have the power to reject any such materials and to purchase substitute quantities elsewhere, as nearly as practicable to the same specification and condition as circumstances shall admit, and any extra expense items incurred shall be paid by Supplier to Central College Nottingham. Payment shall not prejudice Central College Nottingham (formerly South Nottingham College) reserve the right of rejection.


The property and risk in the materials shall remain with the Supplier until they are delivered and signed for by Central College Nottingham representative at the point on our order at which point property and risk will pass to Central College Nottingham.  


The conditions and the contract between the parties shall be construed and applied in accordance with the law of England and the English Courts shall have sole jurisdiction in any dispute thereto, Sections 12-15 of the Sale of Goods Act 1979 shall apply and no exclusions thereof shall be agreed.


CENTRAL COLLEGE NOTTINGHAM (formerly South Nottingham College) is committed to the highest standards of ethical conduct and integrity in its business activities in the UK and overseas and operates a clear Policy which outlines the College’s position on preventing and prohibiting bribery, in accordance with the Bribery Act 2010. The College will not tolerate any form of bribery by, or of, its employees, agents or consultants or any person or body acting on its behalf. College Governors and Managers are committed to maintaining effective measures to prevent, monitor and eliminate bribery. Notwithstanding the provisions for termination which are made within this agreement/contract, if any employee or representative of your Company is found to have offered any form of bribe to any employee of the College, the College reserves the right to terminate this agreement/contract with immediate effect.


In accordance with the COSHH Regulations 1988 you should supply a copy of the data hazard sheet to support all substances supplied as a result of this order.


If this order relates to the necessity of a contractor coming onto Central College Nottingham site, the contractor’s representative should report to the College’s main reception upon commencement of the work and agree to abide by the College’s health and safety policy and codes of practice.